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As visitors, all of you know the importance
of the score form in the whole visit process.
Have you ever wondered just how all
of those Xs actually get turned into the
necessary data? Follow the "life of one score
form" and then multiply this process by 862
(number of score forms touched in 2008)!
Here's the short (and simple) "trip:"
- Score form is received via U.S. Mail!
- Envelopes are opened and each page is
date stamped (all eight pages!).
- The camp number and name is verified
and written on all eight pages if not done
by the visitor. Profile is
checked to make sure it matches the camp.
- Camp is checked to make sure dues and
fees are current.
- The visitors' member numbers are
verified (to make sure they are correct
as well as to make sure the visitor is
a current ACA member).
- Visitors are given credit for their
visit.
- A member of the Standards Team reviews
each form to confirm:
- The areas scored match what is stated
on the camp profile.
- All appropriate standards are scored.
- There is a comment for all "no" scores.
- There is an ICA form for each "no" on
a mandatory standard (dealing w/ICA forms
is a whole other article!).
- If something is missing on the score
form, a "call form" is completed,
a phone call is made, and the score form
corrected.
- Once the form is completed, the profile
is put in one pile, the score form in a
second.
- Now, it is time for the data to be entered!
In 2007, this was done manually – there
are 326 scoreable items on the score form.
- Each camp has its own line in a very
large excel spread sheet. Each section
of the standards has its own tab (10 sections
= 10 tabs).
- The data is very carefully entered and
checked!
- Once all of the data has been entered,
the camp modes and any missed mandatory
standards are recorded.
- All of the data provided throughout this
newsletter came from the excel report!
Once the 2007 accreditation season is "done," all
score forms will be archived for historical
purposes.
Looking Forward
Just a few items in the works for
the 2008 season:
- A revised score form to include
the "missing boxes."
- Critical Discussions to be held
at the COD meeting regarding AEDs
and required aquatic personnel.
- Introduction of an online Standards
Course!
- Update of equivalent certifications "lists."
- And, more . . . .
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