Tools to Make Your Life Easier (at least your life as a Visitor)

2013 Spring Standards Newsletter

Updates!

Revisions/Clarifications to the Accreditation Process Guide (APG), 2012 Edition:It is important to make sure your copy of the APG 2012 Edition has been updated! Check out the resources below AND make sure the camp you are visiting has updated their APG!

Camp Information Form

For each camp you will be visiting this summer, you should have received a “Camp Information Form.” This document is critical and is considered a “conversation starter” for the visitor and the camp director. In addition to having the basics of who to contact and where the camp is located, the form also provides:

  • Potential visit dates
  • Potential Camp Self-Assessment review dates
  • What modes the camp provides (day camp, resident camp, serves rental groups, etc.)
  • What type of aquatic programs might be offered (if any)
  • List of specialized activities

In your conversations with the camp contact, it is critical to discuss the activities/programs the camp offers. Look at the camp’s Web site. Do the list and the photos match? Ask and ask again about all activities the camp offers to make sure there are no surprises on the day of the visit.

The camp information sheet is to be mailed with the score form immediately following the visit. This form is used specifically for visit purposes and no changes will be made to the camp’s listing in “Find a Camp” or in the ACA database based on this form.

My Visits: ACA Web-Based Tools for the Visitor

Visitors will have access to view their assigned camp’s “My Accreditation” customizations via “My Visits.” A few key things to remember:

  • Prior to reviewing any of the camp’s documents, make sure to confirm with the camp’s contact that they are ready for you to review such documents!
  • Go to “My Visits and Tutorial” found at: www.ACAcamps.org/accreditation/resources-tools.
  • After taking the tutorial, follow the steps on that page to access your camp.
  • If you do not find your assigned camp listed, contact the ACA staff member who supports the standards in your area (you must contact the staff member to have them provide you the access; this is a task the volunteer standards chair can’t complete).
  • Using the Camp Self-Assessment (CSA) worksheet, you can mark written standards as seen/not seen. www.ACAcamps.org/standardstool/nutsbolts/resources-by-section/self-assess.
  • You can make “notes” both on the Web site and/or on your worksheet.
  • Contact the camp contact to determine if you have any questions on what should be available.
  • Confirm with the camp you have reviewed written documentation. Be sure they receive a copy of your review of their CSA.

Frequently Asked Questions

Based on recurring questions from both Standards and Visitor Update Courses held this past year, an online Frequently Asked Questions document has been created (updated September 2012). Some of those questions/answers are:

1. Q: If a camp uploads documents to the ACA “My Accreditation” site, can those documents then be subpoenaed through ACA Inc.?
A: All information submitted to ACA as part of the camp accreditation process is kept confidential. If ACA were to receive a valid subpoena for the production of its records, ACA would be required to turn over any records it had maintained just as the camp that submitted those records would. ACA would only provide the specifically requested information.

2. Q: If I use chartered vehicles with hired drivers, what standards do I DNA? I’m confused.
A: As stated on page 53 in applicability (and revised since the original printing), TR.12 through TR.15 would be a DNA if the camp is using chartered vehicles with hired drivers. The score form will also indicate this.

3. Q: With the change in HW.2 (level of first aid certification needed based on distance), what courses will be acceptable to meet the standard?

A: A list of acceptable certifications can be found at www.ACAcamps.org/accreditation/firstaidcpr.