| Security — Who can
provide security/law enforcement? How will
you monitor the coming/going of guests on
a daily basis? |
| Coordination
with relief agencies — Some will ask that you set
up services on site (e.g., post office, social
security, etc.). Can you accommodate this?
How will it work? |
| Food — How will
you provide three meals a day? |
| Laundry — How will
you provide laundry services for the guests?
What about camp laundry such as tablecloths,
etc? |
| Housekeeping — Who
will keep the facility clean every day? |
| Length
of time you can house guests (FEMA is noting it may be 3-6
months or longer). |
| Permanent
housing — How
will permanent housing be located? Who is
responsible to assist the guests? How will
they get somewhere else? What if permanent
housing is not located in, say, three months?
What will you do? |
| Telephones — Guests
will want to use telephones frequently to
connect with friends and family, and sign
up with relief agencies, etc. What is your
phone capacity? Can you get more lines/cell
phones? |
| Medical — Who will
provide medical services to guests? Many
guests will arrive with medical issues. |
| Counseling/Guidance — Who
can provide counseling — spiritual,
mental health, etc. Many guests are seeking
this kind of support. |
| Transportation — Who
will provide transportation for guests to
do errands, interview for jobs, search for
permanent housing, etc.? |
| Rental
groups — Do
you already have groups booked? What are
the terms of your rental contracts? Can they
be changed? Can you accommodate both the
guests and your rental groups? |
| Technology — Consider
the need for computers, Internet access,
cell phones, printers, copiers, etc. Who
can provide these things? How will security/appropriate
use be maintained? |
| Schools — If you
have guests who are children, where will
they go to school, who arranges for transportation? |
| Sleeping
quarters — How
will you provide accommodation? Will you
separate males and females? What about married
couples? What about children? |
| Liability
issues: |
| Have you spoken to your
insurance company about coverage? |
| How will you orient guests
to your rules, procedures, and safety issues?
(What do you do if rules are broken?) |
| Have you posted signs
about any areas that are off limits? |
| Registering guests — you
need to know who is at your facility. |
| Can you get certificates
of insurance from other responsible organizations? |
| Daily
programs — Will
you provide daily activities for guests?
Who/how can you do it? |
| Donations — Once
word is out that you are an evacuee center,
how will you manage the donations that will
arrive? What will you do with donations what
you cannot use? |
