Local Council of Leaders - Southwest

SW Local Council of Leaders Volunteer Information LP-L0

LP-1: Purpose of the Local Council of Leaders (LCOL)

The success of an LCOL is founded on a clear sense of purpose, answering the questions below:
• What does the LCOL want to accomplish within ACA?
• What role will the LCOL play within ACA?

Purpose Statement:
The individual Local Councils of Leaders are made-up of dedicated volunteers assembled throughout the field with the following purpose and call to action:
• To provide local structure and delivery to further the strategic priorities and vision of ACA, Inc.
• To act as a conduit for communication and transfer of information to and from the local level to the ACA National Council of Leaders.

• The current Vision, Values and Mission of the association can be found online: http://www.acacamps.org/about/vision-values-mission-ends
• The three “ENDS” the Association wants to achieve in the world are currently:
o There will be greater public understanding of and support for the value of the camp experience.
o An increasing number of children, youth, and adults of all social, cultural, and economic groups, will have a camp experience.
o The camp experience will be of high quality

LP-2: Authority of the Local Council of Leaders (LCOL)

The Local Council of Leaders has no governance authority over the American Camp Association, Inc. LOCLs are an operational arm of the association, and as such, the Board of Directors limits the authority of operations through its Board Policies. The Board Policies limit operations by written policies to the Chief Executive Officer (CEO) known as “Executive Limitations.” It is the responsibility of the CEO to ensure compliance with all EL policies throughout the entire operation of the association.

While having no authority to govern the association, the CEO has delegated the following operational authority to each Local Councils of Leaders:

1. Approval of the ACA-accreditation status (both granting and removing) of camps assigned to an LCOL’s field office.
2. Joint approval (with the Chief Financial Officer) of the use of the reserves from the former Section identified with the new field office.
3. Selection of the Chair of the Local Council of Leaders (see LO-2).
4. Selection of individuals to serve on the Local Council of Leaders (see LO-5).
5. Selection of the LCOL’s representatives to the National Council of Leaders (see LO-7).
6. Selection of volunteers to participate in the delivery of programs, services and outreach at the local level. (see LO-10).
7. Customize the local delivery of ACA services, programs, and outreach, within any parameters given by the CEO or their designee.
1. The description of decision making through a vote by the LCOL is described in LO-9.
2. The Board of Director’s Policies — including all EL policies can be found online at: http://www.acacamps.org/governance/governing-documents.
3. Standards Administration Manual —can be found online at: http://www.acacamps.org/sites/default/files/images/volunteers/standardsc...

LO-1: SW Council Chair
The leader of each Local Council of Leaders (LCOL) is identified by the title of “Chair.” The chair of the SW Council serves as the volunteer leader of the Council. Responsibilities include:
1. Leads the SW Council in the vision, mission, goals and activities of the Council
2. Chairs all meetings of the SW Council
3. Serves as the key liaison to the SW Field Office Executive, Chairs of each state, and the Standards Chair
4. Serves as a member of the ACA National Council of Leaders (NCOL)
5. Serves as a member of any personnel-related committees, work groups, teams, or task forces created by the ACA CEO which have been charged with reviewing any personnel matters specific to the field office in which the Chair serves as its SW Council Chair (e.g., a local hiring team charged with helping to select a new Field Office Executive.)
6. In the case of an unexpected vacancy in the Chair position, the Vice Chair will assume responsibilities. The SW Council will select a temporary replacement for the Vice-Chair position until such time as the regular selection process commences.

LO-2/3: Selection of the SW Chair and Length of Commitment
1. Selection and term guidelines will be similar to those outlined in LO-5 below.

LO-4: SW Council Members
The SW Council is made up of:
1. SW Council Chair
2. SW Council Vice-Chair
3. Standards Chair
4. Professional Development/Education Chair
5. Outreach/Marketing Chair
6. New Mexico Representative
7. Utah Representative
8. Arizona Representative
9. Nevada Representative
The responsibilities of the Chair of the Council are outlined in LO-1. In addition, the LCOL Chair will be the key liaison to the SW Executive, Representatives of each state, and the Standards Chair.
The Vice-Chair is responsible to provide support and vision to the LCOL Chair regarding the direction of the Field Area and to document meetings and activities of the LCOL. The Vice-Chair will act in collaboration with the Chair and will be the key liaison to the Professional Development/Education Chair and the Outreach/Marketing Chair. In the event that the Chair is unavailable for a meeting, the Vice Chair will assume the responsibilities of the Chair.
The Standards Chair is responsible to provide volunteer oversight, training and guidance in the accreditation process and to insure quality services in standards operations as outlined in the Standards Administration Manual for Standards Chairs.
The Professional Development/Education Chair is responsible to provide direct support, vision, organization and provision of quality program development and education activities in the various states of the SW field area. These activities will be marketed and announced through the SW Field Office at least 6 weeks prior to the event, or as soon as the activity is determined to be a SW area event.
The Outreach/Marketing Chair is responsible to provide vision and guidance in retention and recruitment of existing and potential camping professionals as well as offering outreach and education regarding the benefits of camp and camping best practices put forth by ACA.
The State Representatives serve as the contact for your specific state and disseminate information regarding events/activities that occur in the state. It is the role of the State Representative to create a system in which members of the specific state are provided with resources and networking opportunities creating a community of support and education among professionals and camps (both members and non-members).

LO-5: Selection of the SW Council Members
1. A selection committee is appointed by the current SW Council Chair
2. The selection committee develops a list of the criteria/competencies they are looking for in any new SW Council positions
3. The state Chairs email their ACA membership/camps and non-member camps with a call for recommendations to fill the positions available, to be forwarded to the SW Council Chair
4. The selection committee reviews recommendations, including their own, and vets candidates for their interest in serving on the SW Council
5. The selection committee reviews, and through a majority vote of the committee, makes a recommendation to the SW Council for new position choices
6. If there is only one recommended candidate for each position, the Council can vote to determine selection on the committee. If there are various candidate choices for positions, the selection committee prepares a vote ballot for positions with instructions on voting procedures, and the SW Executive sends and receives balloting results, which are then forwarded to the Council Chair.

LO-6: Length of Commitment for SW Council Members
1. The length of commitment for State Representatives is 2 years, renewable once. All other key positions of the LCOL is three years, renewable once.
2. No more than one-third of the SW Council should be ending their commitment at any given time.
3. The Council Chair appoints people to fill Council interim vacancies as they occur.

LO-7: National Council of Leaders Representatives
1. By virtue of the position, the SW Council Chair is automatically one of the representatives to the NCOL. If the Chair is unable to attend, the Vice-Chair will become the representative.
2. The second member of the NCOL from the SW Council is selected by majority vote of the SW Council.

LO-8: Code of Conduct of the SW Council
1. The SW Council Chair and members will reveal any conflicts of interest with regard to their role on the SW Council. Individuals will recuse themselves from participating in discussion and decisions relevant to their conflict of interest.
2. The SW Council Chair and members, and other volunteers must not use their psotions to obtain ACA employment for themselves, family members, or close associates. Should a member desire to be considered for employment, he or she must first resign their position. No SW Council member or volunteer may serve as a compensated staff member of ACA, Inc. or one of its Affiliates.
3. The SW Council Chair and members, and other volunteers will not disclose or discuss with another person or entity, or too use for their own purpose, confidential or proprietary information gained through their volunteer work for ACA
4. The SW Council Chair and members, and other volunteers will not receive compensation for their work. However, volunteers can be reimbursed for expenses related to participation in meetings, and other expenses incurred for the benefit of the SW Council.
5. The SW Council Chair and members, and other volunteers will not use the Intellectual Property of ACA to further any personal interest; or purport or imply ACA’s IP to be their own. This includes all information in ACA’s database, knowledge center products and services, logos, and any other statements or educational materials created by or for the ACA.