Indiana Winter Gathering Program in Progress

  • 9:00 a.m. – 9:30 a.m. | Arrival/Registration and Social Time
  • 9:30 a.m. – 9:55 a.m. | Welcome and Icebreakers
  • 10:00 a.m. – 11:15 a.m. | Keynote

Bring The Best to Indiana - Innovative Lessons Learned Camping Coast to Coast
Jack Schott, Camping Coast to Coast
Jack Schott is one of the co-directors of Camp Stomping Ground along with Laura Kriegel.  Jack and Laura spent 3 years traveling the country visiting and researching summer camps before founding Stomping Ground in the Catskill Mountains of New York.  They visited over 200 camps and 47 states collecting the best ideas in youth development and re-imagining what is possible in an intentional community.  During Jack's keynote, he will be sharing some of the amazing ideas that he has learned throughout his travels.  He will also discuss how he has applied these ideas at Stomping Ground and how we can incorporate these same forward-thinking ideas at our own camps here in Indiana.

  • 11:15 a.m. – 11:40 a.m. | Break
  • 11:40 a.m. – 12:30 p.m. | Round Table Discussions
Business of Camp – Moderated by Weston Outlaw, Cranbrook Educational Community
This discussion will focus on the business of camp: budgets, strategic planning, and more. Come if you’d like to learn from others and advance your business understanding of camp!
Day Camp Roundtable – Moderated by Sophie Brickley, YMCA of Greater Indianapolis
Roundtable focusing on all things day camp: pick-ups, drop-offs, parents, meeting accreditation standards, best practices, and program ideas.
Stories of Success Roundtable – Moderated by Tim Street, Bradford Woods
For this roundtable, we’re asking you to come prepared to share something that’s been a great success for your camp in the past year. Come ready to write down some ideas to take back to your own camp!
Camp Promotion Roundtable
This discussion will focus on methods of promoting camp and recruiting campers, including marketing campaigns, web sites, social media posts, and more. Come with your questions and ideas.
 
  • 12:30 p.m. – 1:30 p.m. | Lunch and Networking
  • 1:35 p.m. – 2:35 p.m. | Breakout Session 1

Lessons Learned from a Small Capital Campaign
Jack Schott, Camping Coast to Coast
In November 2018 I stumbled upon an opportunity to acquire a camp property. Our camp is 5 years old, had never raised more than $25,000, and had no business thinking this was possible. Over the last year, we have scrambled to raise over half a million dollars to purchase and renovate the property. We aren’t done and it wasn’t pretty, but let’s look back at what worked, the mistakes we made, and what I wish we could have done differently.

Determining your Cost Per Camper
Weston Outlaw, Cranbrook Educational Community
Are you responsible for creating budgets, managing budgets, or simply interested in financial management? This session will explore the steps in reviewing fixed and variable costs and revenues in camp to determine cost-per-camper, yield-per-camper, profit/loss statements, and other financial scenarios. This session is intended for novice to intermediate financial abilities.

The Importance of Camp Culture at your Day Camp                                                      
Jordan Seeger, Camp Tecumseh
It can be easy to think of adding new activities, programs, or equipment as the answer to camper recruitment or retention, but what if "new" isn't always the answer?  Focusing on the culture of your Day Camp can have a profound impact on staff engagement, parent interactions, and ultimately camp attendance. Join us in looking at the potential positives that investing in the staff and camper culture at your Day Camp can bring.

The Power of Interns in Your Workforce…and How to Pay Them              
Mike Slocum, Executive Director Indiana INTERNnet
Do you want to provide more students learning opportunities through internships with your organization? Are you looking for a way to search for students from across Indiana? And are you looking for ways to expand your internship budget? Indiana INTERNnet, a statewide organization managed by the Indiana Chamber of Commerce, has ways to help you say yes to all three of these questions. This session will introduce you to our organization, our matching marketplace at http://IndianaINTERN.net and how the EARN Indiana program could reimburse you up to half of your interns’ wages.

 
  • 2:35 p.m. – 2:45 p.m. | Break
  • 2:45 p.m. – 3:45 p.m. | Breakout Session 2

Restorative Practices at Summer Camp
Jack Schott, Camping Coast to Coast
Conflict happens, at camp, in the world, and for everyone. Camp is the perfect community to help kids reframe conflict and build skills and tools to work through conflict in a restorative way. Restorative practices are one way to think about healing harm, mitigating future harm, and building community. In this session, we will dig into how camps are already very restorative and a tested system for restorative conflict resolution at camp. 

Panel Discussion: Child Protection at Camp                                                                        
Kyle Linback, Camp Tecumseh & Tim Street, Bradford Woods
Keeping kids safe at camp is important, but keeping up with changing legacy laws and best practices can be challenging. For this session, Kyle and Tim will present what they have learned through their years of experience and will share best practices and policies they have in place at their camps. Kyle has been through the Praesidium Guardian Training and has also attended a Child Abuse Prevention seminar through Kanakuk Camps. Tim helps develop child protection policies for Camp Riley and recently worked with Indianapolis law firm Krieg DeVault on a child protection practice & policy audit.

 

Business Partnership Fundraising – Partners and Pitch Decks
Kyle Winkel, Public Relations and Communications Specialist, American Camp Association
This session will cover the essentials of a good pitch deck, what brands and business are looking for in partnerships, and how to leverage your audience as influencers. Learn how to determine what potential business partners look like for your program and how to present opportunities to identified potential partners.

Camp and Your Career
Katie Teal, Program Director, YMCA of Greater Indianapolis
The season is over, campers have gone home, and you’re looking toward your next step. The valuable experience and skills you gain working with campers can sometimes be difficult to translate into your next professional role – at a camp or elsewhere. We all know camp grows amazing leaders, but how do you explain that to your next hiring manager? This session will explore resume and interview tips, and we’ll discuss using your camp experience to get you to where you want to be!

 

  • 3:45 p.m.-4:00 p.m. | Break
  • 4:00 p.m. | Optional Tour of Flat Rock River YMCA Camp