Rocky Mountain Fall Conference - Exhibit & Sponsors

 

Exhibit and Sponsor Information

The Exhibit Hall is open Tuesday, November 19, 2019, 4:30 pm to 7:30 pm.  (Set up time is 2:30 pm to 4:30 pm)

There will be approximately 50 camps and youth development organizations from Colorado and Wyoming represented. About 130 camp professionals who make decisions and have the ability to make purchases will be in attendance. Participating vendors will receive a list of conference participants. 

 

Vendor Exhibit Fees: Member Rate $200, Non-member Rate $530 Conference Exhibitor Application or Register on-line Deadline to register November 5, 2019. 

Includes:

  • A  6' to 8’ rectangular table, electricity is also included (bring an extension cord) 
  • Networking  with conference attendees 
  • View the Exhibit Hall Floor Plan - coming soon

 

Accommodations for Exhibitors and Sponsors

Exhibitors and Sponsors are encouraged to participate in the full conference. Accommodations are available at The Nature Place. 

  • $175 per person (in addition to the exhibit fee) to participate in the entire conference, includes Monday- Wednesday meals and lodging (double occupancy).
  • $90 per person (in addition to the exhibit fee) for Tuesday night dinner, Wednesday breakfast and accommodations for Tuesday night (double occupancy).

To reserve accommodations please contact John Beitner (765) 349-3525

 

Conference Sponsorship Opportunities 

There are multiple opportunities to sponsor the ACA Rocky Mountain Fall Conference.

 

Conference Keynote Sponsor                                                                                                                             $1000

Sponsor opening and closing keynote sessions

  • Exhibit Hall included
  • List of attendees provided
  • Recognition in conference program materials
  • Signage at opening and closing keynote sessions
  • Opportunity to address attendees
  • Social media shout-outs

 

Conference Meal Sponsor                                                                                                                                   $750

Sponsor the six conference meals

  • Exhibit Hall included
  • List of attendees provided
  • Recognition in conference program materials
  • Table tents at meals
  • Introduction and opportunity to address attendees at a meal
  • Social media shout-outs

 

Conference Education Sponsor  

Sponsor the five breakout sessions                                                                                                                       $550

  • Exhibit Hall included
  • List of attendees provided
  • Recognition in conference program materials
  • Signage in main area of conference
  • Opportunity to address attendees

 

Conference Social Sponsor                                                                                                                                $550

Sponsor the conference evening socials

  • Exhibit Hall included
  • List of attendees provided
  • Recognition in conference program materials
  • Signage at the Monday and Tuesday evening socials

 

Conference Exhibit Hall Sponsor                                                                                                                       $600

Sponsor the Exhibit Hall        

  • Exhibit Hall included
  • List of attendees provided
  • Recognition in conference program materials
  • Signage at the Exhibit Hall

 

Tote Bag Stuffer                                                                                                                                                  

Share your product with conference attendees

$250 conference exhibitors/$550 non-exhibitors

 

Please contact Michele Branconier; 765-349-3520 to customize a package for your company. 


Exhibitor/Sponsor Silent Auction Item - Please bring an item to the conference to donate to the Rocky Mountain Silent Auction. 
 

Certificate of Liability Insurance

All exhibitors are required to carry liability insurance for each ACA, Inc. show you exhibit at.  The exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify, and hold harmless the Retereat Center, its owners, its operator, or host location, ACA and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents against all claims, losses, or damages to persons or property, governmental charges or fines, and attorney’s fees arising out of or caused by its installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the Hotel, host location, and its employees and agents. Exhibitor acknowledges that neither the Retreat Center, its owners, its operator, nor host location, premises maintain insurance covering Exhibitor’s property and that it is the sole responsibility of the Exhibitor to obtain business interruption and property damage insurance insuring any losses by Exhibitor.  Exhibitor assures the legal use of all intellectual property and copyrighted material. Limits of coverages shall not be less than single limits of $1,000,000 per occurrence or in the aggregate. ACA, host location, and their respective officers, directors, members, agents, employees, and representatives shall be named as additional insureds with this coverage shown as primary to any other coverage available to any of them. The Exhibitor shall deliver a certificate of insurance that evidences this coverage to the satisfaction of ACA at least thirty (30) days prior to opening day of the exhibit (see #7 of the terms and condition on the multi-conference application).


Need to buy coverage?

 

Need to ship materials to The Nature Place?

If you are mailing via UPS or Fed Ex
The Nature Place

2000 Old Stage Rd.
Florissant, CO 80816
Attention: ACA, Rocky Mountain Fall Conference Exhibits – Your name and Company

 

If you are mailing via USPS
The Nature Place
PO Box 167
Florissant, CO 80816
Attention: ACA, Rocky Mountain Fall Conference Exhibits – Your name and Company

 

Questions about exhibiting or sponsoring? Please contact Michele Branconier; (765) 349-3520.