Exhibit at the 2019 Southeastern Fall Conference


Join Us in Florida!

Exhibit Hall Dates — September 23-24, 2019

We invite you and your company to join us as an exhibitor, sponsor, or both at the 2019 Southeastern Fall Conference, hosted by the American Camp Association’s Southeastern Field Office. This conference provides exhibitors an opportunity to market goods and services, help create strong name recognition, and have fun alongside 200+ camping professionals representing more than 75 camps and youth development programs throughout the Southeast!

Cost

ACA Business Affiliate - $599

Non Business Affiliate - $699

Online Exhibitor Registration


Exhibitor Schedule

Monday, September 23, 2019

  • 1:00 p.m. - Exhibitor Set Up & Move In
  • 4:55 p.m. – 6:45 p.m. - Exhibit Hall Roundtables

Tuesday, September 24, 2019

  • 1:00 p.m. - 3:00 p.m. - Lunch with Exhibitors and unopposed time
  • 3:00 p.m. – 4:00 p.m. - Exhibit Hall Break Down & Move Out
     

Hotel Information

Hilton St. Petersburg Bayfront

333 1st Street Southeast

St. Petersburg, FL 33701

727-823-4797

Decorator Information

If you have the need for additional booth equipment, specialty items or any package/freight help contact the decorator directly.

Please know their services are separate to that of the booth fee. 


Certificate of Liability Insurance

All exhibitors are required to carry liability insurance for each ACA, Inc. show you exhibit at.  The exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify, and hold harmless the Hotel, its owners, its operator, or host location, ACA and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents against all claims, losses, or damages to persons or property, governmental charges or fines, and attorney’s fees arising out of or caused by its installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the Hotel, host location, and its employees and agents. Exhibitor acknowledges that neither the Hotel, its owners, its operator, nor host location, premises maintain insurance covering Exhibitor’s property and that it is the sole responsibility of the Exhibitor to obtain business interruption and property damage insurance insuring any losses by Exhibitor.  Exhibitor assures the legal use of all intellectual property and copyrighted material. Limits of coverages shall not be less than single limits of $1,000,000 per occurrence or in the aggregate. ACA, host location, and their respective officers, directors, members, agents, employees, and representatives shall be named as additional insureds with this coverage shown as primary to any other coverage available to any of them. The Exhibitor shall deliver a certificate of insurance that evidences this coverage to the satisfaction of ACA at least thirty (30) days prior to opening day of the exhibit (see #7 of the terms and condition on the multi-conference application).
Need to buy coverage?

Sample Certification of Insurance Just copy this link to our page.

 

Advertising Opportunities

Looking to maximize your exposure? Is your company unable to attend the conference? Consider advertising in the Conference Program or choose one or more of the other opportunities we’re offering for you to gain exposure at the conference and afterwards.

Conference Program Ad Costs

  • Full Page (7.5w x 10h, black & white)  $325 exhibitor / $625 non-exhibitor
  • Half Page (7.5w x 5h, black & white)  $225 exhibitor / $525 non-exhibitor
  • Quarter Page (7.5w x 2.5h, black & white)  $125 / $425 non-exhibitor

List Your Business Logo On The Mobile App

  • ​Introductory logo listing for the mobile app $50

Promotion Items & Informational Flyers

Insert your company promotional flyer or item in conference tote bags

  • Company Promotional Flyer - $200 exhibitor / $300 non-exhibitor
  • Company Promotional Item/Catalog - $400 exhibitor / $600 non-exhibitor

All logos and advertising graphics/ads are due to the ACA, Southeastern Field Office by August 30, 2019.

Sponsorship Opportunities

Sponsor packages are customized for each vendor - call for details

 

Conference Sponsor — SOLD MARKEL Insurance and MORROW Insurance
Exhibit Hall Grand Opening Sponsor — $2,000 investment (one available) One additional exhibitor registration (total of three)
Mobile AppSOLD CampBrain
Keynote Sponsor — $2,000 investment (one available)
WI-FI Hotel Code - $1,500
Southeastern Scholarship Live Auction Sponsor — $1,000 investment (one left available) 
EPIC Pre-Conference Sponsor — $750 investment (two available)


For more information on exhibiting and sponsorship, please contact Jazmin Albarran at jalbarran@ACAcamps.org, 765-349-3534, or Lisa Masterman at lmasterman@ACAcamps.org