When can I set up my booth?
The exhibitor set up is on Wednesday, Feb. 19, from 8 a.m. to 4:00 p.m. No one will be allowed to set up any earlier, with no exceptions. 

What are the exhibit hall hours?
Exhibits will open on Wednesday. Feb. 19 at 5:30 p.m.  Complete schedule

When is my booth balance due?
Booth balances are due by Dec. 15, 2024.  You will receive an email from ACA if you have a balance owed.  No one will be permitted to set up their booth until paid in full.

What are the booth sizes?
Booths are 10 deep x 10 wide

Is the hall carpeted?
No, it is concrete.

Can I have a Tent/Canopy Display?
Our assigned Fire Marshal must approve a tent or canopy display.  You will need to email Kim Fitzgerald the display's dimensions and material (cloth, plastic, fire resistant, etc.) for approval, along with a picture of the tag or a certificate from the manufacturer stating the material is fire resistant.  You will be required to have a working fire extinguisher at the booth. Displays shall not be placed in such a manner as to block, shield, or interfere in any way with other exhibits.  Displays and equipment over 36 inches in height must not exceed 48 inches from the booth back wall in all regular aisle locations.  Your display must fit in the 10 x 10 area and not be taller than the back wall of 8'.  Displays, including banners taller than 8', must be approved by ACA in advance.

What comes with my booth fee?
Your booth comes with pipe, drape, and a sign.  You will need to purchase carpet, electricity, tables, chairs, waste basket, Wi-Fi, etc. See the service kit from Freeman when it arrives in the Fall.

What is the ceiling height?
The ceiling height is 17'/20'.  Please plan for allowable ceiling height for displays and banners.  NO DISPLAYS TALLER THAN 10' without written approval.

How many badges come with my booth?
You are provided with four name badges.  Badges are for employees who are representatives of your company, with no exceptions.  You may purchase additional badges for $75 up to two, max of six total badges.  Any badges over six will have to purchase a daily registration ticket.

When can I start shipping my materials?
Freeman Decorators will email you a link to the service kit in the mid-fall.  We will also post a link on the exhibitor page when it is available.  The kit will have shipping instructions when they start accepting deliveries to the warehouse. 

Can I ship directly to the Anatole Hotel?
ACA's Official Service Contractor will be Freeman. Check the Freeman Service Kit for all shipping details mid-fall. Any freight shipped to the hotel should be addressed to Freeman and scheduled to deliver during exhibitor move-in. Shipments arriving before the exhibitor move-in may be refused by the facility.  Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor.  

Is the Hilton a union facility?
Union labor may be required for certain aspects of your exhibit handling.  Please be sure to refer to the Union Jurisdictions page of the Freeman Service Kit, which will be available mid-fall. 

Is there parking for my trailer? If so, where and what would the charges be?
If you are not a hotel guest, you will need to find and make arrangements for parking of a trailer.  

Who do I contact to order Audio/Visual Equipment for my booth at the Hilton?
You will be able to order AV equipment directly through the hotel.  There will be an order form in the service kit.

Am I allowed to unload my own materials?
F/T Employees of the Exhibiting Company can ‘hand carry’ (no wheels) their material through the hotel.  Any materials unloaded at the dock will be handled by Freeman, and there is a charge for that.  

Can I sell products at my booth?
Yes.  Follow the sales tax guidelines for the state of Texas.

Can I provide food samples at my booth?
We do NOT permit any outside food or beverage without written consent from the food and beverage supplier.  Please contact Kim Fitzgerald for additional details.

Is it possible to buy event/meal tickets for friends and family?
Yes, you may purchase them on-site, subject to availability. Spaces reserved in advance are guaranteed. On-site ticket availability may be limited.  If you want to pre-order tickets, contact someone in business development to add to your exhibitor agreement.

Can I submit to do a session or a workshop?
Yes, Proposals will be accepted through September 16, 2024. Visit www.ACAcamps.org/conference/cfp for more details.  You must be an exhibitor to present.

Should I register first or make hotel reservations first? 
Exhibit space and hotel guest rooms are limited. We suggest you make hotel reservations first to secure your room at the conference hotel. For more details, visit www.ACAcamps.org/conference/hotel

Why should I stay at the conference host hotel(s)?
The success of the national conference depends on registrants and exhibitors staying at the contracted host hotel to offset the sizable costs of producing the conference and exhibits. ACA cannot meet contracted room obligations if registrants and exhibitors reserve rooms in other area hotels. The risk of incurring tens of thousands of dollars in financial penalties (attrition fees) increases with each registrant who stays outside the host hotel. If we do not meet our guarantee, we will have to pay penalties, which add to the costs of the conference and, in turn, increase registration and exhibitor fees. Sustaining a financially successful conference for ACA means ensuring that both conference registrants and exhibitors have a quality, meaningful event that will reap benefits for you and the profession for years to come.

What airport should I use?
Coming soon.

What are my ground transportation options from the airport?
Coming soon.  

If I plan to drive, what is the parking fee?
Coming soon.

What dining options are available at the conference hotel?
Coming Soon.

What is the appropriate dress for the conference? 
Casual! Please come in comfortable clothes for moving around, enjoying sessions, and stepping outside. Session room temperatures vary, so wear layers and plan accordingly. Bring comfortable shoes/boots for walking. 

What are the expected temperatures for Dallas in February?
Coming soon.