Exhibiting Considerations for Portland (Do's and Don'ts)

Subject to change.  We will monitor local and state regulations related to exhibiting, group gatherings and adjust when and where necessary to maintain healthy operations.

Safe Meetings

ACA is committed to providing opportunities to engage in the safest and most enjoyable in-person experience possible. To achieve this, we are focused on a multilayered approach to mitigating COVID-19 at all ACA in-person events. This approach may vary by location, resources available, and local guidance. The following precautions have been established out of an abundance of caution for the health, safety, and comfort of all conference attendees.

Exhibitors

  • Please bring and wear your face mask or covering at all times when indoors and when physical distancing is difficult outdoors, regardless of your vaccination status.
  • While indoors and in close proximity to others, we expect physical distancing.
  • When possible, eat outdoors. If eating indoors is required, physically distance from other participants.
  • Cover coughs and sneezes and wash hands frequently.
  • Stay home if you are sick or have any symptoms of COVID-19, and get tested for COVID-19.
  • Those who are not fully vaccinated and/or have been in close contact with someone with a confirmed case of COVID-19 within 21 days should quarantine and get tested for COVID-19.

Exhibitor Attendee Waiver

Each exhibitor representative attending the conference is required to read and sign the ACA Event Attendee COVID-19 Release of Liability Agreement waiver. Please download, print, and sign the waiver and bring it with you to the event. You may also scan and email your completed waiver to lmasterman@acacamps.org.  We will also have copies of the waiver available at exhibitor registration. No one will be admitted without a signed waiver.

Oregon Convention Center (OCC) Exhibiting Requirements

1.  Prohibited items

  • Foam-core signage
  • Any signage that cannot be recycled or reused, excluding decals or window clings
  • Helium balloons
  • Plastic bags used for purchases, and plastic conference bags provided to collect show items
  • Any hazardous substance, or item containing a hazardous substance

2.  Items not to leave behind

  • Vinyl banners
  • Electronics, furniture, or equipment
  • Carpet, carpet scrapes, or carpet padding
  • Items that are unable to be donated
  • Pallets

3.  Exhibitor MUST ensure that all of the following recyclable items generated by the exhibitor be placed into proper receptacles

  • Styrofoam
  • Cardboard boxes and signs
  • Construction debris
  • Food donations
  • Food scraps
  • Glass containers
  • Kitchen grease
  • Paper
  • Plastic film and shrink wrap
  • Plastic containers, pots, and buckets
  • Meal containers
  • Scrap metal
  • Vinyl tablecloths
  • Wood
  • Plants, trees, and yard debris*
    *pre-approval required, and additional fees may apply

4.  Items for donation

  • Pre-approval of a plan for donation is required to ensure the material or items can be donated.  The plan must be in writing (via email); details of material (type/quality) must be sent to the event manager as well as who will be picking up the items and when the pickup will take place.
  • Any items left behind will become the property of OCC and OCC will, at its sole discretion, determine the best method to manage the material, in accordance with applicable Oregon law.  This may result in the exhibitor being fined.

OCC provides recycling containers for exhibitors, decorators, and attendees that include separate streams for recyclable, compostable and landfill materials.  Exhibitors are responsible for the placement of all of these items in clearly marked designated stations on the show floor.  Post-event, if OCC discovers items in show booths, aisles, or any contracted space, the exhibitor will be fined.