Visitor Tools & Forms
Tools and forms are linked in the My Visit Assignment area of the Volunteer Accreditation Portal
- Professional Conduct for ACA Accreditation Volunteers
- ACA Volunteer Visitor Travel Information
- Communication Checklist for Visitors
- 2024 Scoring Materials
- Score Form
- Scoring Reference Guide as noted on the score form by an *
- Digital Scoring Notify ACA staff to utilize it for your visit
- Immediate Corrective Action (ICA) of Mandatory Standard
- ICA Notification Form updated 4/2023
- ICA Comment Examples for Visitors
- Camps submit ICA documentation and visitor submit ICA-Response
- 72-hour Rule Guidelines
- Visitor Reference Booklet
- Multi-Site Camp Visit Process & Directions
Volunteer Visitor Roles & Responsibilities
- Coordinating visit arrangements with the camp, including helping to determine which visit option is most appropriate for the camp's program, arranging logistics of visit, and when/how to review the camp's Written Documentation Review.
- Discuss with the camp contact to determine, prior to the visit, which camp modes, services, and specialized activities will be scored.
- Preparing yourself for the visit by reviewing the standards with attention to the applicable mandatory standards, the written materials required, and the modes and activities to be scored by the camp.
- Communicating with the other members of the visit team to discuss setting visit dates, details, methods of conducting the visit, and ensuring their involvement in the review of the Written Documentation Review.
- Mentoring, delegating, and sharing responsibilities with other members of your visitor team (2nd/3rd Visitors) so that they can learn and practice their skills to develop into strong future Lead Visitors themselves.
- Working with the Lead Visitor to set the visit date.
- Assisting with the review of the Written Documentation Review.
- Preparing yourself for the visit by reviewing the standards with attention to the applicable mandatory standards, the written materials required, and the modes and activities to be scored by the camp.
- Being an active and engaged member of the visit team.
- Note: The Lead Visitor is the primary liaison with the camp prior to the visit, so please direct all communication to/through the Lead Visitor (and refrain from contacting the camp directly unless the Lead Visitor requests your assistance).
Resources
- Written Documentation Review forms if not providing feedback in the accreditation portal
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- Standards Planning Tool Includes written documentation tool (.xlsx) revised 9/2022
- Activity Certification Charts and Resources
- Reminders for Visitor Communication -Video
Accreditation Volunteer Portal
Portal access is only available for current Accreditation Volunteers, and individual membership fees must be current for access. Access requires individual login. Highlights of the portal include:
- Fully Updated Digital Accreditation Process Guide (APG) v.2019
- My Visits Portal
- Assigned Visitor Team & Contact Info
- Camp Information Forms for Assigned Camps
- Access to tools, resources, and forms
- Written Documentation Review
- Digital Scoring
Accreditation Volunteer Portal
Post-Visit Resources
- Volunteer Reimbursement Form for ACA Local Offices online submission
- ACA requires all volunteer reimbursements to be paid via electronic fund transfer.
- Volunteer Reimbursement Information for ACA Affiliates - If you are volunteering with ACA, New England, ACA, New York and New Jersey, or ACA, Illinois please contact the appropriate office directly.