Visit Roles & Responsibilities:
In the LEAD VISITOR ROLE, you are responsible for:
- Coordinating visit arrangements with the camp, including helping to determine which visit option is most appropriate for the camp's program, arranging logistics of visit (in-person visit date and/or virtual meeting date), and when/how to review the camp's completed Expanded Written Documentation Review.
- Discuss with the camp contact to determine, prior to the visit, which camp modes, services, and specialized activities will be scored and what their camp program will look like for the current season.
- Preparing yourself for the visit by reviewing the standards with attention to the applicable mandatory standards, the written materials required, and the modes and activities to be scored by the camp.
- Communicating with the other members of the visit team to discuss setting visit dates, details, methods of conducting the visit, and ensuring their involvement in the review of the Expanded Written Documentation Review.
- Mentoring, delegating, and sharing responsibilities with other members of your visitor team (2nd/3rd Visitors) so that they can learn and practice their skills to develop into strong future Lead Visitors themselves.
In the 2ND, 3RD, OR 4TH VISITOR ROLE you are responsible for:
- Working with the Lead Visitor to set the visit date.
- Assisting with the review of the Written Documentation Review.
- Preparing yourself for the visit by reviewing the standards with attention to the applicable mandatory standards, the written materials required, and the modes and activities to be scored by the camp.
- Note: The Lead Visitor is the primary liaison with the camp prior to the visit, so please direct all communication to/through the Lead Visitor (and refrain from contacting the camp directly unless the Lead Visitor requests your assistance).
Accreditation Process Guide v.2019
- Accreditation Process Guide (APG) v.2019 Pull-and-Replace Pages - November 2019
Accreditation Volunteer Portal
Portal access is only available for current Accreditation Volunteers, and individual membership fees must be current for access. Access requires individual login. Highlights of the portal include:
- Fully Updated Digital Accreditation Process Guide (APG) v.2019
- My Visits Portal
- Assigned Visitor Team & Contact Info
- Camp Information Forms for Assigned Camps
Accreditation Volunteer Portal
Visitor Preparation Tools:
- Professional Conduct for ACA Accreditation Visitors please read!
- Travel Guidelines: ACA Volunteers Visitors Read First!
- Letter to Visitors- sample
- Communication Checklist for Visitors
- Reminders for Visitor Communication -Video
- Standards Planning Tool Includes written documentation tool (.xlsx) revised 9/2022
- Activity Certification Charts and Resources
- Virtual Backgrounds for web meetings
Visit Forms:
- 2023 Scoring Materials coming soon
- Score Form
- Scoring Reference Guide as noted on the score form by an *
- Digital Scoring (Accreditation Portal- notify ACA staff to utilize for your visit)
- Visitor Reference Booklet
- Immediate Corrective Action (ICA) of Mandatory Standard
- Multi-Site Camp Visit Process & Directions
- 72-hour Rule Description and Steps
Post-Visit Resources:
- Travel Guidelines: ACA Volunteers Visitors Read First!
- Volunteer Reimbursement Form for ACA Local Offices - Complete online
- Volunteer Reimbursement Information for ACA Affiliates - If you are volunteering with ACA, New England, ACA, New York and New Jersey, or ACA, Illinois please contact the appropriate office directly.