Visit Roles & Responsibilities:

In the LEAD VISITOR ROLE, you are responsible for:

• Coordinating visit arrangements with the camp, including helping to determine which visit option is most appropriate for the camp's program, arranging logistics of visit (in-person visit date and/or virtual meeting date), and when/how to review the camp's completed Expanded Written Documentation Review. 
• Discuss with the camp contact to determine, prior to the visit, which camp modes, services, and specialized activities will be scored and what their camp program will look like for the current season.
• Preparing yourself for the visit by reviewing the standards with attention to the applicable mandatory standards, the written materials required, and the modes and activities to be scored by the camp.
• Communicating with the other members of the visit team to discuss setting visit dates, details, methods of conducting the visit, and ensuring their involvement in the review of the Expanded Written Documentation Review.
• Mentoring, delegating, and sharing responsibilities with other members of your visitor team (2^nd/3^rd Visitors) so that they can learn and practice their skills to develop into strong future Lead Visitors themselves. 

In the 2^ND, 3^RD, OR 4^TH  VISITOR ROLE you are responsible for:

• Working with the Lead Visitor to set the visit date.
• Assisting with the review of the Written Documentation Review.
• Preparing yourself for the visit by reviewing the standards with attention to the applicable mandatory standards, the written materials required, and the modes and activities to be scored by the camp.
• Note: The Lead Visitor is the primary liaison with the camp prior to the visit, so please direct all communication to/through the Lead Visitor (and refrain from contacting the camp directly unless the Lead Visitor requests your assistance).

Accreditation Process Guide v.2019

• Accreditation Process Guide (APG) v.2019 Pull-and-Replace Pages - November 2019

Visitor Preparation Tools:

• Professional Conduct please read!
• Communication Checklist
• Standards Planning Tool  Includes written documentation tool (.xlsx) revised 9/2022
• Written Documentation Review (WDR) Includes all written standards (.docx) 
• Setting Up the Visit
• Travel/Reimbursement Policies Read First!
• Reminders for Visitor Communication -Video 
• Activity Certification Charts and Resources
• Virtual Backgrounds for web meetings

Visitor Huddle Recordings for 2022:

• Visitor Huddle Recording (video) on Lessons Learned from 2021 and Annual Accreditation Report - Dec 2021
• Visitor Huddle Recording (video) on Written Documentation Review - Feb 2022
• Visitor Huddle Recording (video) on Visits and Scoring - March 2022

Visit Forms:

• 2022 Scoring
  • Score Form  pdf
  • Scoring Reference Guide as noted on the score form by an *
  • Score From - Extra Comment Page
  • Digital Scoring (Accreditation Portal- notify ACA staff to utilize for your visit)
• ​Visitor Reference Booklet pdf
• Immediate Corrective Action (ICA) of Mandatory Standard
  • Immediate Corrective Action (ICA) Notification  updated 4/2022
  • ICA Examples for Visitors
  • Camps submit ICA documentation
• Multi-Site Camp Visit Process & Directions
• 72-hour Rule Description and Steps

Post-Visit Resources:

• Travel/Reimbursement Policies Read First!
• Volunteer Reimbursement Form for ACA Local Offices - Complete online
• Volunteer Reimbursement Information for ACA Affiliates - If you are volunteering with ACA, New England, ACA, New York and New Jersey, or ACA, Illinois please contact the appropriate office directly.

Accreditation Volunteer Portal

Portal access is only available for current Accreditation Volunteers, and individual membership fees must be current for access. Access requires individual login. Highlights of the portal include:

• Fully Updated Digital Accreditation Process Guide (APG) v.2019
• My Visits Portal
  • Assigned Visitor Team & Contact Info
  • Camp Information Forms for Assigned Camps

​Accreditation Volunteer Portal