ACA Cascadia Campference

Date

November 3-5, 2025

Location

Camp Lutherhaven
Coeur d'Alene, ID

Register Here!

Cost

Registration and scholarship details below.

CECs

8.50

Join us at the Cascadia Campference at Camp Lutherhaven in Idaho, November 3–5!

At the Cascadia Campference, you’ll have the space to:

Unpack your summer – Celebrate your wins, reflect on the hard stuff, and share what you’ve learned with peers who understand camp life.
Plan for the off-season – Join collaborative sessions on marketing, staffing, risk, programs, facilities, and more—led by camp pros, for camp pros.
Connect with your camp community – Build meaningful relationships, exchange ideas, and return home re-energized with practical tools and new friends.

What’s a Campference? It’s not exactly camp, and it’s not your typical conference. It’s something better. We’re reimagining the way we gather—with intention, inspiration, and the spirit of camp at the heart of it all. Expect more time for connection, more opportunities to share collective wisdom, and a think-tank vibe that values what you bring to the table.

This event is for camp professionals at all levels—directors, seasonal leaders, year-round staff, and those looking to grow in their role. Whether you're rebuilding, reimagining, or just catching your breath, this is your space.

Cascadia Campference attendees in a group photo

2024 Cascadia attendees posing for group photo outside.

Register Here!

This is a bargain—and we mean it. Your Campference registration includes:

2 nights of lodging at the beautiful Camp Lutherhaven
5 delicious meals starting with dinner on Monday and ending with breakfast on Wednesday
All educational sessions, workshops, and facilitated discussions
Community-building, inspiration, and time to reflect with other amazing camp pros

For the cost, it’s one of the best professional development investments you can make all year. You get time away to recharge, tools to take back to your team, and a chance to grow alongside people who get camp life.

Let this be your fall reset—you’ve earned it.

Type	Early-Bird (Ends 9/29)	Standard (Ends 10/24)	Final Wave
Member	$325	$390	$425
Nonmember	$425	$490	$525
Speaker + Facilitator	$275	$275	$275
Commuter Member	$275	$300	$350
Commuter Nonmember	$375	$400	$450

Registration includes shared housing.

Want to upgrade your lodging? We have a limited number of double and single rooms. Make sure you add a single (additional $150) or double (additional $80) in the check-out process.

Need a ride? A free airport shuttle will be available from Spokane International Airport to Camp Lutherhaven on Monday, November 3 (1–1:30 PM) and returning Wednesday, November 5 (3:30-4:00PM). Space is limited to 10 attendees—sign up by Friday, October 24 to reserve your spot!

Airport Shuttle Reservation

We are excited to try our new track schedule this year. Click here to see a tentative schedule. Below is an overview of our three days together.

Monday, November 3

3:00-3:45 p.m. | Arrival, Check-In & Light Refreshments
3:45-4:30 p.m. | Camp Lutherhaven Tour
4:30-6:15 p.m. | Welcome Workshop: Unpack the Summer & Generate What's Next

Join your Western ACA team—Anne and Janette, who bring over 40 years of experience in camp leadership and youth development—for a dynamic, hands-on session. Together, we’ll reflect on the past summer, surface key takeaways, and co-create the conversations that matter most for the year ahead. This is a facilitated forum for honest reflection, peer learning, and strategic planning. Come ready to share, listen, and set the tone for a meaningful conference.

7:30-8:30 p.m. | Community Builder Activity
8:30-9:30 p.m. | Optional: Camp Games Night or Fireside Mixer

Tuesday, November 4

7:00-8:00 a.m. | Morning Movement Options
8:00–9:00 AM | Breakfast & Morning Welcome
9:00–10:15 AM | Educational Block A
10:15–10:30 AM | Debrief & Connect
10:45- 12:00 PM | Educational Block B
12:00–12:45 PM | Lunch + Affinity Group Connections
12:45 - 1:45 PM | Camp Sweyolakan Tour
2:00–3:15 PM | Track Block C
3:15–3:30 PM | Debrief & Digest
3:30-6:00 PM | Snack Break & Exhibit Hall Open
5:30-7:00 PM | Happy Hour + Regional Awards Dinner
7:30-9:00 PM | Evening Activity

Wednesday, November 5

7:00-8:00 AM | Morning Movement Options
8:00–8:45 AM | Breakfast & Pack-up
9:00-10:15 AM | Track Block D
10:30–11:00 AM | Report Out, Closing Circle, & Goodbyes
11:30 AM–2:30 PM | Optional: Camp Tours

Located on the shores of Lake Coeur d’Alene, Camp Lutherhaven offers a peaceful, scenic setting that’s perfect for meaningful connection and reflection. Surrounded by forest and water, the site includes both indoor and outdoor spaces that support conversation, creativity, and rest.

Housing includes a combination of shared cabins and private rooms, giving attendees the option to stay in community or enjoy a more private retreat experience.

Getting there: Camp Lutherhaven is approximately 50 minutes from Spokane International Airport (GEG). We’ll help coordinate carpool and shuttle options to make your arrival as smooth as possible.

This is a place to slow down, engage deeply, and reconnect with the heart of why we do this work.

The Resource Share

In an industry that’s constantly evolving, we often find ourselves buried in manuals, handbooks, and standard operating procedures. Do you ever wonder what others are doing or wish you could see how their processes are written? Now’s your chance! At the Campference, we’re introducing a Resource Share where you can explore and exchange policies, procedures, and best practices. Three tables will be set up, focusing on: Overnight Programs, Day Camp Programs, and Facilities & Hospitality.

How the Resource Share Works

If you have manuals, handbooks, or policies that you’re willing to share, simply create a QR code for your document and place it on the front page. Bring one copy of each document to the conference, and they’ll be available on the topic tables for everyone to view. When you find something helpful, scan the QR code to save it for future reference.

What to Bring

Consider sharing materials like summer staff handbooks, employee manuals, retreat center guides, food service manuals, health center standing orders, staff evaluations, emergency policies, job descriptions, or social media policies — anything you think would benefit others.

Creating QR Codes

The easiest way to generate a QR code is to copy the document link from Google, Box, or Microsoft, ensuring it’s set for public viewing. Then use a QR code generator (like Canva or QR Code Generator), add the code to the first page of your document, and print it (or attach the printed code to the front).

For this to work, we encourage everyone to bring at least one document to share!

It’s professional development with ROI.
This isn't a fluffy retreat—it’s targeted growth. Attendees gain practical tools, strategic insights, and peer-driven solutions they can bring directly back to camp operations, staffing, risk management, programming, and more.
It’s affordable—and all-inclusive.
For one low price, you get lodging, meals, and high-quality learning. No extra hotel bookings or per-diem budgeting. It’s an incredibly cost-effective way to invest in your team’s growth.
It helps retain great staff.
Want to keep passionate, talented team members? Invest in their development. Giving your staff space to connect, learn, and be inspired increases loyalty, motivation, and creativity.
It’s a think tank, not a lecture hall.
This isn’t another conference where you just sit and listen. Campference is built for collaboration and real-time problem-solving. Your team member will return energized and ready to lead new ideas.
It’s time to debrief after the busiest season of the year.
Let’s be honest—summer is intense. This gives camp pros the space to reflect, recalibrate, and plan with others who understand what just happened. That kind of processing leads to better strategy, fewer burnouts, and stronger planning for the year ahead.

Support the camp community while showcasing your brand to engaged youth development professionals from across the region. To learn more about this specific event, click here.

Exhibit Hall Schedule

Tuesday, November 4, 2025

11:00 a.m. - 3:00 p.m. | Exhibitor check-in + set-up
12:-15 p.m. - 1:30 p.m. | Lunch with attendees
3:30 p.m. - 5:00 p.m. | Exhibit hall opens / Snack Break
5:00 p.m. - 5:30 p.m. | Free time + follow-up conversations
5:30 pm | Exhibitor teardown + transition to Happy Hour, regional awards, & dinner

Register to Exhibit