ACA, Texoma Winter Conference


January 10-12, 2023


St. Crispin's Conference Center and Camp
Wewoka, OK
Texoma Winter Conference Logo


See pricing details below.



Please join us for the Texoma Winter Conference! A variety of educational sessions and networking opportunities will be featured. Enjoy a time of inspiration, first-rate professional development, and fun at St. Crispin's Conference Center and Camp in Wewoka, OK. 

Call for Presenters

The professional development committee is now accepting proposals for educational sessions for the Texoma Winter Conference.  Submit your Texoma Winter Conference proposal.

Safe and Healthy Meetings

ACA is committed to providing opportunities to engage in the safest and most enjoyable in-person experience possible. Learn more.

Early Bird registration is available through December 12, 2022. 

Type Early-Bird Regular
Individual 1st Person
$90 $165
Individual 1st Person
$135 $210
Additional Person (same camp)
$65 $85
Additional Person (same camp)
$115 $135
--- $60
--- $85
Day Pass (Wednesday)
--- $75
Day Pass (Wednesday)
--- $100
Meals & Lodging 
Group Cabin-Style
--- $117
Meals & Lodging
Hotel-Style Double
--- $210
Meals & Lodging
Hotel-Style Single
--- $237


Kim Aycock Picture

Kim Aycock, MST, has several decades of experience equipping young people with skills robots are unable to do. While blending the talents of a master teacher with the knowledge of a seasoned camp expert, Kim ignites learning for varying levels of camp pros worldwide through her interactive and innovative presentations. Kim speaks at regional and national conferences, contributes regularly to Camping Magazine and ACA blogs, and serves as co-chair of ACA's Staff Recruitment and Retention Committee and Staffing Summit. 

Opening Keynote - From 1st Contact to End of Contract: The Staff Experience Journey

What makes the staff journey result in successful progress from start to completion of their camp experience? Begin with finding out where staff explore job opportunities, what factors excite them about camp, how they embark on the path to apply, and how to express realistic job expectations. From here look at how to welcome staff so they embrace this employment opportunity, are empowered to belong to the community and engaged up to arrival at camp. To round out the cycle, dive into how to support staff on-site so they excel and want to extend their time beyond the current season. Discover promising practices to increase the chance of taking staff from their 1st contact with camp to contract completion (and beyond!).

Alex Bailey

As a child, Alex Bailey remembers the fresh smell of mint leaves in his grandfather's garden. His grandfather's intimate love of the natural world inspiring him to connect to the world around him. This foundational love and connect to nature led him to envision a program which radically transforms outdoors spaces and programming to be a beacon of joy and liberation for Black youth - later to be known as Black Outside, Inc. Between 2018 and 2019, founder Alex Bailey embarked on a journey to observe and shadow summer camps and outdoor programs across the country to better understand the impact outdoor programming has on youth. He took those learnings and, alongside an amazing community of people, began building a culturally relevant program in the city of San Antonio which today collectively serves 150+ youth across Central Texas.

Alex is a proud fellow of Wild Gift, Echoing Green, a TedxSan Antonio speaker, and currently serves as the Executive Director for Black Outside, Inc.

Closing Keynote - Cultivating the Future of Camping

By 2045, the U.S. population is projected to be a minority-majority nation (meaning a majority of the U.S. will identify as people of color). What does this mean for camping? Most importantly, what steps can we as an industry take to ensure our spaces are inclusive of the growing racial diversity of the U.S. Join Alex, founder of Black Outside, Inc. on a storytelling journey through the history of camping and exploration of inclusive possibilities of camping.

St. Crispin's Conference Center + Camp is located in central Oklahoma andfeatures nearly 500 acres of wooded, rolling hills and is the perfect setting for a conference, retreat, or pleasant outdoor experience. 

St. Crispin's Camp and Conference Center

Meal and lodging packages are available for January 10-12, 2023 at St. Crispin's and need to be registered for in addition to general conference registration. When registering online, please select your lodging and meal package choice in step 4.

  • Meal packages include dinner on Tuesday, January 10th through breakfast on Thursday, January 12th. Please notate any special dietary needs on your registration. 
  • Lodging options includes group cabin-style lodging or hotel-style lodging.
  • Cabin-style lodging has twin beds (no linens provided) and shared bathrooms. Up to 8 participants per lodge.
  • Hotel-style lodging has 2 double beds (linens provided) per room with a shared private bathroom. Please select single or double occupancy.
  • Please list any roommate preferences. 
  • Lodging options are on a first come, first serve basis.

Meal & Lodging Packages

Oakerhater Lodge at St. Crispin's Camp and Conference Center
  • Cabin Style Lodging & Meals - $117 per person
  • Double Occupancy Hotel Style Lodging & Meals - $210 per person
  • Single Occupancy Hotel Style Lodging & Meals - $237 

If you are attending the pre-conference event and would like to stay at St. Crispin's on January 9th, lodging is available. Please call them directly to make arrangements. 

Youth Mental Health First Aid - January 10, 2023

The Youth Mental Health First Aid Course is designed to teach individuals how to help an adolescent (age 12-18) who is experiencing a mental health or addictions challenge or is in crisis. The course introduces common mental health challenges for youth, reviews typical adolescent development, and teaches a 5-step action plan for how to help young people in both crisis and non-crisis situations. Topics covered include anxiety, depression, substance use, disorders in which psychosis may occur, disruptive behavior disorders (including AD/HD), and eating disorders. The scenarios used through the course are camp based.

This is a blended learning course, there will be an online portion and in-person. Lunch is provided.

8:00 am - 3:00 pm

Member Cost: $85

Non-Member Cost: $115

Lodging on January 9th is available at St. Crispin's Conference Center and Camp. Please call them directly to make arrangements. 

Register Today

Tuesday, January 10

  • 8:00 a.m. - 3:00 p.m. - Youth Mental Health First Aid Preconference
  • 1:00 p.m. - 3:00 p.m. - Registration Open
  • 3:30 p.m. - 5:15 p.m. - Welcome & Keynote: From 1st Contact to End of Contract: The Staff Experience Journey by Kim Aycock
  • 5:30 p.m. - 6:30 p.m. - Educational Breakout Sessions
  • 6:30 p.m. - 7:30 p.m. - Dinner
  • 8:00 p.m. - 9:30 p.m. - Evening Social

Wednesday, January 11

  • 8:00 a.m. - 8:45 a.m. - Breakfast
  • 9:00 a.m. - 10:30 a.m. - Roundtable Discussions
  • 10:45 a.m. - 11:45 a.m. - Educational Breakout Sessions
  • 12:00 p.m. - 1:00 p.m. - Lunch
  • 1:00 p.m. - 2:00 p.m. - Educational Breakout Sessions
  • 2:15 p.m. - 3:15 p.m. - Educational Breakout Sessions
  • 3:30 p.m. - 4:30 p.m. - Educational Breakout Sessions
  • 4:30 p.m. - 4:45 p.m. - Break
  • 4:45 p.m. - 6:45 p.m. - Exhibit Hall
  • 6:45 p.m. - 7:45 p.m. - Dinner
  • 8:00 p.m. - Evening Social: Mix & Mingle Over Current Trends, Challenges, & Events

Thursday, January 12

  • 8:00 a.m. - 8:45 a.m. - Breakfast
  • 9:00 a.m. - 10:00 a.m. - Educational Breakout Session
  • 10:15 a.m. - 11:30 a.m. - Closing Keynote with Alex Bailey
  • 11:30 a.m. - 12:15 p.m. - Conference Closing


Breakout Sessions Include:

  • Developing Staff Through the Intersection of Hindsight and Foresight
  • The Not-So-Secret Mission of Working in Youth Development
  • Letting Youth Lead: When to Just Get the Heck Out of the Way
  • Supporting and Affirming LGBTQ2S+ Staff and Campers
  • Considering Mental Health: Planning For and Addressing Mental Health with Camps
  • Human Resources Compliance a Minefield of Risk
  • Outdoor Education at Camp
  • Adaptive Tools: Alternative Activities for Outdoor Youth Programming
  • The Friend-Authority Spectrum: How to Balance Fun and Safety When Working with Youth
  • Policy Updates for Camping in Texoma
  • Organized Camping and Cultural Appropriation
  • Camp Mutualism
  • Creating Safe Spaces for LGBTQ+ Youth at Camp

Thanks to our sponsors!

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Event Sponsorship Opportunities

Sponsoring an ACA event will extend your brand identity and marketing capabilities.  For questions regarding sponsorship opportunities, contact Kim Bruno.