ACA, Northern California Campference

Tuesday, October 14

• 1:00-2:00 p.m. | Arrival & Check-In

• 2:00-5:00 p.m. | Welcome Workshop: Unpack the Summer & Generate What's Next 

Join your Western ACA team—Anne and Janette, who bring over 40 years of experience in camp leadership and youth development—for a dynamic, hands-on session. Together, we’ll reflect on the past summer, surface key takeaways, and co-create the conversations that matter most for the year ahead. This is a facilitated forum for honest reflection, peer learning, and strategic planning. Come ready to share, listen, and set the tone for a meaningful conference.

• 5:00- 6:00 p.m. | Break / Optional Nature Walk / Free Time

• 6:00- 7:30 p.m. | Opening reception & Dinner

• 7:45-9:30 p.m. | Optional: Campfire Connections

Wednesday, October 15

• 7:00-8:00 a.m. | Morning Movement Options

Choose your start: Sunrise Yoga, Nature Walk, or Coffee Chats in the lodge

• 8:00–9:00 AM | Breakfast & Morning Welcome

Coffee, carbs, and camp people—start your day with good food and even better company. We’ll share a few updates, spotlight what’s coming, and give you one solid reason to be glad you showed up early.

• 9:15–10:30 AM | Morning Workshop 1

• 10:30- 11:00 AM | Debrief + Connect

• 11:00- 12:15 PM | Morning Workshop 2

• 12:30 - 1:30 PM | Lunch + Affinity Group Meetups (Optional)

• 2:00- 3:15 PM | Afternoon Workshop

• 3:15- 4:00 PM | Walk + Talk Activity

• 4:15- 5:30 PM | Facilitated Roundtable Discussions

Join us based on your needs for cross-track topic-based discussions to share perspectives 
(e.g. "Hiring: What’s Working," "Summer Staff Training," "Facilities Fixes"). 

• 5:30-6:30 PM | Break / Optional Nature Walk / Free Time
• 6:30- 7:30 PM | Dinner
• 7:45- 9:00 PM | Evening Experience: Camp Games + Connection Time

Thursday, October 16

• 7:00-8:00 a.m. | Morning Movement Option

Choose your start: Sunrise Yoga, Nature Walk, or Coffee Chats in the lodge

• 8:00–9:00 AM | Breakfast & Morning Welcome

• 9:00-9:30 AM |  Pack-up! 

• 9:30- 11:00 AM | Closing Panel + Action Items

Register early to get the best deal! Early Bird pricing is the lowest available and includes lodging, meals, and all programming—it’s a true bargain. Prices increase after Tuesday, September 9th, so don’t wait!

Register Here!

Registration includes shared group housing. 

Want to upgrade your lodging? Make sure you add a single (additional $150) or double (additional $80) in the check-out process. 

Why Registration Costs Go Up

We encourage you to register early—not just to save money, but to help us plan the best possible event!

As we get closer to the conference, our team is busy finalizing meals, lodging, room setups, materials, and more. We’ve contracted with our host site in advance and must submit our final participant numbers well before the event begins. Late additions are always welcome when possible—but they add extra complexity during an already busy time.

Registering early helps us serve everyone better—and ensures you get the full experience without the scramble. Thanks for helping us make it all happen smoothly!

Not an ACA Member? Join today for FREE and get the best rates for this event! 

This is a bargain—and we mean it. Your Campference registration includes:

🌲2 nights of lodging at the beautiful Enchanted Hills Camp
🍽 5 delicious meals starting with dinner on Tuesday and ending with breakfast on Thursday
🧠 All educational sessions, workshops, and facilitated discussions
🎉 Community-building, inspiration, and time to reflect with other amazing camp pros

For the cost, it’s one of the best professional development investments you can make all year. You get time away to recharge, tools to take back to your team, and a chance to grow alongside people who get camp life.

Let this be your fall reset—you’ve earned it.

Register Here!

Each Local Council of Leaders (LCOL) in the ACA Western Region has set aside funds to help make our Fall 2025 events more accessible. These funds are intended to make professional development more accessible by offsetting registration costs—which, for many events, also include meals and lodging.

Scholarship Form

Eligible Applicants:

• ACA members who live or work in the Western Region (AK, AZ, CA, CO, HI, ID, MT, NM, NV, OR, UT, WA, WY).

• ACA membership is required unless you are a currently enrolled student.
  If you’re not yet a member, you can sign up for a free one-year membership at acacamps.org/membership/individuals. Once you receive your membership number, you can return and complete this form.

• Previous recipients of Western Region PD scholarship funds are welcome to apply, but first-time applicants may be given priority.

Application Deadlines: Scholarship applications will be reviewed on a rolling basis with priority deadlines listed below. We encourage you to apply at least 4 weeks before your event to ensure full consideration.

• Northern California Campference (Oct. 14–16): Apply by Sept. 16
• Southwest Campference (Oct. 22–24): Apply by Sept. 23
• Cascadia Campference (Nov. 3–5): Apply by Oct. 4
• Rocky Mountain Fall Conference (Nov. 12–14): Apply by Oct. 14

Applications submitted after the priority date may still be considered if funds remain available. Applicants will be notified a week after the deadline if not before. 

Application Tips:

• Please complete all questions in the application form.
• Be thoughtful and thorough in your response to why you want to attend. This answer carries the most weight in the review process.
• Scholarships are meant to support your professional growth and connection within the camp field—don’t hesitate to let us know how this experience will help you lead, learn, and thrive.

Scholarship Form

Welcome to Enchanted Hills Camp (Yes, it’s as magical as it sounds)

Tucked into the redwood-draped hills of Napa, Enchanted Hills Camp is the perfect spot to hit pause, catch your breath, and reconnect after the whirlwind of summer. This one-of-a-kind facility—built with intention and inclusion for the blind and visually impaired—is not only inspiring, it’s a reminder of how powerful thoughtful design and community can be.

Think of this as your well-earned retreat: cabins nestled in the woods, morning coffee under the trees, deep conversations with other camp pros who get it. Whether you're still unpacking the chaos (and brilliance) of the past 12 weeks or dreaming up next summer’s magic, this is the place to reflect, reset, and reimagine together.

Lodging is available in shared cabins, with options for roommate-style rooms and a limited number of single rooms. Bring a sleeping bag, your camp spirit, and maybe a notebook—you’re going to want to remember what happens here.

1. It’s professional development with ROI.
This isn't a fluffy retreat—it’s targeted growth. Attendees gain practical tools, strategic insights, and peer-driven solutions they can bring directly back to camp operations, staffing, risk management, programming, and more.

2. It’s affordable—and all-inclusive.
For one low price, you get lodging, meals, and high-quality learning. No extra hotel bookings or per-diem budgeting. It’s an incredibly cost-effective way to invest in your team’s growth.

3. It helps retain great staff.
Want to keep passionate, talented team members? Invest in their development. Giving your staff space to connect, learn, and be inspired increases loyalty, motivation, and creativity.

4. It’s a think tank, not a lecture hall.
This isn’t another conference where you just sit and listen. Campference is built for collaboration and real-time problem-solving. Your team member will return energized and ready to lead new ideas.

5. It’s time to debrief after the busiest season of the year.
Let’s be honest—summer is intense. This gives camp pros the space to reflect, recalibrate, and plan with others who understand what just happened. That kind of processing leads to better strategy, fewer burnouts, and stronger planning for the year ahead.