The Annual Accreditation Report is an educational tool and annual touchpoint that focuses on camps' on-going improvement of their policies, procedures, and practices. In every non-visit year, accredited camps must submit the Annual Accreditation Report to maintain accredited status; failure to submit the report will result in accreditation removal. Camps in a visit year do not submit an Annual Accreditation Report.
About the Annual Accreditation Report
The Annual Accreditation Report allows camps to demonstrate compliance with accreditation standards in non-visit years by submitting a narrative report. The purpose of the report is to:
- Provide evidence of ongoing quality enhancement/improvement efforts as part of the five-year accreditation cycle
- Provide education and feedback from trained reviewers for camps in non-visit years
- Provide evidence of continual compliance with ACA standards throughout the five-year accreditation cycle.
Who are AAR Volunteer Reviewers?
Accreditation volunteers (at any level) are eligible to be an AAR reviewer if the following criteria are met:
- Volunteer training must be current as of September 2018; all accreditation volunteers must update by March 10, 2023
- Must have completed at least one (1) on-site visit.
- Current individual membership.
What is the time commitment?
In mid-January, generally, reviewers are assigned randomly to review a camp-submitted AAR. Most camps do not submit their AAR until the due date, February 1. The primary review period is mid-January through February 10. Each review should take approximately 1-hour to complete. We welcome reviewers to accept multiple assignments.
What does it mean to be an AAR Reviewer?
Since the AAR is an educational tool for the camp, this is your opportunity to provide feedback on their policies, procedures, and practices in a non-visit year. This is a vital annual touchpoint for the accreditation program to emphasize ongoing improvement between site visits. Camps respond to a series of questions that change each year, and ACA volunteers review the response and provide feedback and comments.
Reviewers will rate each camp response indicating the degree to which their response meets standards as intended. This rating is called "reviewer feedback." To pair with the feedback, reviewers must also provide a comment. The comment provides the camp with additional educational information. No longer do reviewers need to wait for the camp to reply to the comments; instead, the camp submits the Annual Accreditation Report; it is reviewed once and returned to the camp.
Do I need to do additional training?
It is highly recommended to watch the Closer Look: AAR Reviewer's on-demand video. In less than 15 minutes, this video takes a deeper dive into the AAR feedback rating process and how to craft thoughtful and educational comments.
What resources are available to reviewers?
Please review the learning materials before you begin a review.
- AAR Reviewer Tool with Questions and Sample Reviewer Comments (.pdf)
- Closer Look Video: AAR and the Reviewer
- Closer Look Video: AAR and the Camp