ACA, Virginias Winter Gathering
Date
Location
Harrisonburg, VA 22802
Cost
See Below
CECs
3.00Join us at the Virginias Winter Gathering for a day of connection, inspiration, and community with local camp professional. Whether you're a camp director, seasonal camp staff come share ideas, swap stories, and build meaningful relationships with fellow camp folks across the Virginias.
More information coming soon!
Registration Opening Soon!
Not an ACA Member? Join today for FREE and get the best rates for this event!
Early Bird registration is available through December 21, 2026
Understanding Registration Pricing:
We encourage you to register early—not just to save money, but to help us plan the best possible event!
Early Bird: Lock in the best rate by registering early—you’ll get the lowest price and the best deal!
Regular: Our standard registration rate, available after the Early Bird period ends.
Final Wave: Begins two weeks before the event and includes onsite registration.
As the conference gets closer our team is preparing and planning details, included meal numbers and room setups and materials. Our site needs final numbers in advance. We are always happy to welcome last minute registrants when possible!
Need a hard copy of registration; email [email protected]
| Type | Early-Bird | Regular | Final Wave |
|---|---|---|---|
| 1st Person Member | $103 | $115 | $126 |
| 1st Person Nonmember | $145 | $161 | $177 |
| Seasonal Staff/ Student/Retiree Member | $85 | $85 | $85 |
| Seasonal Staff/Student/Retiree Nonmember | $100 | $100 | $100 |
| Consultant Rate Member | $153 | $153 | $153 |
| Consultant Rate Non-Member | $217 | $217 | $217 |
Coming soon!
Schedule at a Glance
Thursday:
- 9:00-9:30 — Coffee & Check-In
- 9:30-9:45 — Welcome & Introductions
- 9:45-11:00 — Session 1
- 11:15-12:15- Session 2
- 12:30-1:15- Lunch & Announcements
- 1:30-2:30-Session 3
- 2:30-3:30- Closing
- It’s professional development with a return on investment (ROI). Attendees gain practical tools, strategic insights, and peer-driven solutions they can bring directly back to camp operations, staffing, risk management, programming, and more.
- It’s affordable. High-Value, budget-friendly professional growth. Access to expert-led sessions make it one of the most affordable ways to build staff capacity and bring fresh, actionable ideas back to your camp.
- It helps retain great staff. Want to keep passionate, talented team members? Invest in their professional development. Giving your staff space to connect, learn, and be inspired increases loyalty, motivation, and creativity.
- Bring back ideas, tools, and renewed vision. You’ll return not only with new strategies, vendors, and best practices—but also with renewed clarity about why we do this work and how to do it better. Your team benefits from that kind of energy and direction.
- It’s time to debrief and grow after the busiest season of the year. Let’s be real—summer at camp is nonstop. This conference offers a much-needed chance to pause, reflect, and regroup alongside people who truly get it. That time to process, share lessons, and reset leads to clearer strategy, renewed energy, and smarter planning for the season ahead.
The ACA, Virginias Winter Gathering will be at Horizons Edge
Want to come the night before? Please reach out directly to the camp to coordinate and in your reach out mention that you are with the ACA, Virginias Winter Gathering. Reach out direct to book at [email protected].
The demographic of the attendees is mostly year-round camp professionals. Typically, owners, directors, and program directors.
Sponsorship opportunities:
- $3,000 Title Sponsor*
- $2,000 Keynote sponsor*
- $1,500 Meal sponsor*
- $750 Session sponsor
- $250 Snack/Break sponsor
All sponsorships come with logo recognition on signage at the event, and the events web page.
Sponsorships with an (*) also include a booth and two- minutes to address the participants.
For questions regarding sponsorship opportunities, contact Kim Fitzgerald.
Thanks to our sponsors!
Event Sponsorship Opportunities
Sponsoring an ACA event will extend your brand identity and marketing capabilities. For questions regarding sponsorship opportunities, contact Kim Fitzgerald.
